File names - Silktide

File names

A good, accessible file name is clear, descriptive, and easy to understand for everyone, including people using assistive technologies.

Characteristics of an accessible file name

Descriptive and specific

Clearly convey the purpose or content of the file.

• Example: Instead of Document1.pdf, use Meeting_Agenda_2024-12-11.pdf.

Avoid special characters

Don’t use symbols like @, #, %, or & as they may not be recognized by all systems or assistive technologies.

Stick to letters, numbers, hyphens (-), and underscores (_).

Use spaces or delimiters thoughtfully

Avoid spaces, as they can create issues in some systems. Instead, use hyphens (-) or underscores (_) to separate words.

• Example: Quarterly_Report_Sales_2024.pdf.

Keep filenames concise

Aim for brevity while still being descriptive. Long file names can be truncated or harder to interpret on small screens or certain software.

Be consistent

Maintain a naming convention for easier organization and understanding.

• Example: YYYY-MM-DD_Event_Name.pdf or ProjectName_VersionNumber.docx.

Include relevant information

Add dates, version numbers, or context if applicable.

• Example: Policy_Update_2024_v2.docx.

Avoid ambiguity

Ensure the name is unambiguous and does not rely on insider knowledge.

• Example: Instead of ClientA.pdf, use Client_Proposal_CompanyA.pdf.

When using date formats ensure that the same system is in use by everyone or use the written version 2025_January_2_update_V2.docx

Make it machine-friendly

Avoid case sensitivity issues by sticking to lowercase letters if possible.

Examples of good accessible file names

• Team_Meeting_Notes_2024-12-11.docx
• Annual_Financial_Report_2024.pdf
• Accessibility_Guide_v1.3.docx
• Workshop_Registration_Form.pdf